---
title: "Round Trip"
space: "Fleet ms"
url: "https://support.aakvatech.com/Fleet MS/round-trip"
updated: "2026-07-22"
---

**Overview**

The **Round Trip** screen is designed to manage logistics related to round trips, particularly for in-house transporters. Users can enter and manage round trip details, linking them to specific trips and trucks. 

**Key Features:**

* Manage round trips associated with trucks. 

* Link trips based on truck number and transport type. 

* Automatically filter trip details for easier selection. 

* Supports documentation of trips in the logistics workflow. 


**Step-by-Step Instructions**

**1. Adding a New Round Trip**

**Step 1: Create New Round Trip**

* Navigate to the **Round Trip** screen by selecting it from the Fleet Module Workspace or searching for it in the Awesome search bar. 

*Click on **New Round Trip** to start entering details for a new round trip.

**Step 2: Enter Round Trip Deatils**

* **Truck on Trip:** Select the truck currently engaged in the round trip from the dropdown. Only trucks assigned to "In House" transporters will be available for selection. 

* **Other Details:** Add any other relevant information that may be needed (such as dtes, locations, or any custom fields).


**step 3: Add Trip Details**

* Navigate to the **Trip Details** table. 

* Click **Add Row** to add a new trip record associated with the round trip. 

* **Trip ID:** Select a trip from the available options. The system automatically filters the options based on the following conditions:

* The selected trip is associated with the truck in the **Truck on Trip** field.

* The transporter type for the trip is set to "In House."

* The trip's document status is set to 0 meaning it is still in draft or unsubmitted status).


**Step 4: Save the Round Trip**

* After entering all details, click **Save** the round trip record. 

* Once saved, the round trip is created and ready to be used for further tracking or processing. 


**Key Fields**

**Round Trip ID:** A unique identifier for each round trip. 

**Truck On Trip** The truck assigned to this round trip. 

**Trip Details** Table listing all trips associated with the round trip. 

**Trip ID** The unique identifier for the specific trip linked to this round trip. 

The **Round Trip** screen is used in logistics management to handle and record trips where the vehicle (typically a truck) returns to its starting point after completing its deliveries or tasks. The main purpose is to consolidate, track and manage trips that follow a round-trip pattern, improving efficiency in the planning and tracking of logistics operations. 


**When to utilize the Round Trip Screen in the Workflow**

The **Round Trip** screen is used at a specific point in the logistics workflow, typical
ly after a truck has completed its outward journey (or part of a journey) and is set to return to its origin, often loaded with return goods or on areverse logistics assignment. 

1. **Trip Planning:** 

After scheduling the truck's first trip and completing delivery tasks, logistics planners assess whether the truck will be returning or proceeding on a new journey. 

2. **Assigning Return Loads:** At this stage, the round trip records allow you to assign and track any new deliveries or pickup that the truck will handle on its return journey. 

3. **Trip Closure:* After the return journey is complete, the round trip record is updated, ensuring the entire cycle (outward and return trips) is documented and closed. 


**Mandatory Prerequisites**

Before utilizining the **Round Trip** screen, certain prerequisitess must be met to ensure the round trip can be created and tracked properly.

1. **Manifest:**

* A truck must be assigned and documented in the system (via the "Truck On Trip" field).

* The truck should belong to the "In House" transporter type if that's the criterion in your workflow. 


2. **Trip**

* There must be an initial trip already planned, and it should be in draft status (with docstatus = 0).

* The trip should not be marked as a round trip yet (i.e., the **round_trip* field must be empty).

* Ideally the initial trip should have been completed or be in the progress

* Ensure that there are active trips associated with the truck for selection in the **"Trip Details"** table on the Round Trip Screen.